uring the summer of 2009, we were able to negotiate free exhibition space with several Regional Conventions in exchange for free Regional Convention exhibition space at our National Convention. The generosity of the 2009 Regionals was very much appreciated, and we look very much forward to returning the favor!

Receiving free exhibition space, but paying the registration fee of our Steering Committee member(s) attending the 2009 events proved to be a mutually satisfactory arrangement, and we will be offering the same arrangement.

We will assign the location of the Regional Exhibit booths where we have spaces available between paying exhibitors.

We decided to “upgrade” the size of the free 2011 Regional ads in our Convention Book in recognition of the generous treatment we received in the 2009 Regional program books. All 2011 Regional ads will be a 1/3 horizontal page in our full-color program book. This size will not be offered to fee-paying advertisers. We will also include your Regional Convention flyer in our Registration packets at no cost. Please contact the Registrar for more details.

We created a user-friendly, online registration for all the 2011 Regionals. Since there is no charge, all you have to do is fill in the registration form with your contact details.

Click Here for Printer-Friendly Version

Our graphic artists have come up with a striking full-color design for the AGO2010 Convention Program Book. Since we expect a large turnout to come to Washington DC, this book will be used by thousands as a reminder of your Convention in 2011. Your ads, all printed in full color, on paper from managed forest paper with vegetable ink, will not only look beautiful but will be the 'greenest' of any National AGO Convention.

You will be sent an email with a login and password (which you create) allowing you to upload your ad on our website before the March 15, 2010 deadline.

The complimentary 2011 Regional ad is Horizontal with size of 3 1/8" tall X 8" wide.

The Exhibition Hall at the Marriott Wardman Park Hotel is one of the largest exhibit floors ever available for an AGO convention. This Marriott is truly a first class hotel with a first class exhibit area. The 2010 Convention is a wonderful opportunity to market your 2011 Convention to a receptive crowd.

We feel certain that the AGO2010 Exhibit Hall will be THE place to gather each evening, and continue to draw people during the available daytime hours, too. Every night we will host booths for "Meet the Artist", "Meet the Workshop Presenter" and "Meet the Composer", allowing attendees to greet and speak with the composers and organists featured earlier in the day. To landmark the evening of the first full Convention day, we are featuring a Classical Jazz Trio from England. As they perform in an adjunct exhibition area, their enchanting music is sure to persuade people to walk the full length of the Hall and introduce themselves to exhibitors along the way.

Each booth includes one 8' by 10' pipe and drape booth with two chairs, one wastebasket, one 6' draped table, and one 7" by 44" single-line exhibitor identification sign.

We will assign the complimentary 2011 Regional Convention booths near to the time of the Convention. An email will be sent from the Exhibits Chair in June 2010 giving you your booth number.

Exhibit Hall Layout

PREFERRED ACCEPTABLE FORMAT

1. PDF (.pdf) press-quality with all fonts and graphics embedded

OTHER ACCEPTABLE FORMAT

2. Adobe Illustrator: EPS (.eps) with all type converted to outlines
3. Adobe Photoshop: TIFF (.tif) or EPS (.eps) with all type outlined

Resolution must be 300ppi at full size
All ads must be press-ready. Design services are not available for this publication
Please use exact ad dimensions. Trim size is 8.5" x 11"
For full-page, full-bleed, add 1/8" to trim size on all four sides
Images captured from the Web at screen resolution are not acceptable.
All scanned/raster images must be 300ppi at full size
Color space: All color must be CMYK. Convert all RGB images to CMYK
Grayscale and B&W also accepted. Color and B&W Ads are at the same rate

OTHER ACCEPTABLE FORMATS

After making your selection, you will provide contact information then make a credit card payment. Once processed and approved, your Ad space is guaranteed. You will receive a confirmation email of payment in full.

UPLOADING YOUR AD

After 24 hours, you will receive an email with a link and step-by-step instructions to upload your advertisement. You have until March 15, 2010 to prepare and upload your Ad using this link to our website.

REPRODUCTION QUALITY

Our goal for the 2010 Program Book is to make your Ad be of value to you. If we identify a quality problem with your Ad as submitted, we will advise you via the contact information provided. Please be advised that all pages, including full page Ads, will include a folio page number. A folio will never cover any text, logos or any critical part of the design. With page numbers on full-page Ads, readers can easily locate your Ad within the Index at the back of the Program Book.

CONTENT

Advertisers are liable for any claims made against the publisher as a result of content supplied to this publication.

CONTACT

If you have any questions regarding Advertising or have problems uploading your files, please email Marketing@ago2010.org with questions or concerns. Please advise as to the best method to contact you whether by email or telephone.

EXHIBIT HALL SET-UP & BREAKDOWN

Saturday	July 3	Set-Up	1:00pm until 6:00pm
Sunday	July 4	Set-Up	8:00am until 1:00pm
Thursday	July 8	Breakdown	6:00pm until 10:00pm

Booths and rooms must be vacated by 10:00 pm on Thursday, July 8

EXHIBIT HALL HOURS

Sunday	July 4	4:30pm - 7:00pm	10:00pm - 12:30am
Monday	July 5	12:30pm - 5:30pm	10:00pm - 12:30am
Tuesday	July 6	12:00pm - 5:00pm	9:30pm - 12:30am
Wednesday	July 7	10:00am - 2:30pm	9:00pm - 12:30am
Thursday	July 8	12:00pm - 3:30pm

EXHIBIT BADGES

Badges will be required of everyone entering the Exhibit Floor; this includes Set-Up and Breakdown times. For persons not registered for the Convention, however assisting during these times, badges for the Exhibit Hall will be available at no cost. Prior to May 31, 2010, exhibitors must contact the Exhibits Committee at Exhibits@ago2010.org to have badges prepared. During the Convention, badges may be picked up at the Registration Desk.

DECORATING & INSTRUMENT HANDLING

Similar to the 2008 Convention, AGO2010 has contracted with the very experienced GES Exposition Services to assist with exhibitor Set- Up and Breakdown. Details regarding GES services will be available via confirmation email after online exhibitor registration.

GES will not assume responsibility for the handling of organs, pianos, pipes and related equipment in or out of the Marriott. Exhibitors will need to make their own arrangements for this service

STORAGE & SHIPPING

Storage is not available at the Marriott. Exhibitors requiring storage prior, or during, the Convention must contact GES Exposition Services at www.ges.com for advance warehousing at their Washington DC operation (located in Landover, MD). There is no extra charge beyond the material handling fees for storage of materials up to 30 days prior to Set-Up. Further information will be provided in Exhibitor email confirmations after registration.

SECURITY

Access to the Exhibit Hall and Demonstration Rooms during non-exhibit hours is limited to authorized individuals only, i.e. registered exhibitors, GES personnel and Marriott employees. Additional badges for Set-Up (July 3th or July 4th), or for Breakdown (July 8th), can be obtained from the Exhibits Committee. Each exhibitor is solely responsible for their exhibit materials and should insure against loss or damage. All property of an exhibitor is understood to remain in their care, custody, and control in transit to or from or within the confines of the exhibit area. To achieve necessary security, all exhibitors must close their exhibits promptly and vacate the exhibit area at the daily designated closing times. The cooperation of the exhibitors in this matter is crucial to control the operation of exhibits.

FOOD

Except for personal consumption, all food and beverage must be provided by Marriott.

ELECTRICAL & INTERNET SERVICE

The Marriott will be responsible for providing electrical and Internet service to exhibit booths and demonstration rooms. If your booth or demonstration room requires any of these services, please refer to their website at www.mwphexhibits.com

LIABILITY AND INSURANCE

Neither the AGO (National and/or the DC Chapter), Marriott Hotels, GES Exposition Services, or other subcontractors, nor any of their officers, agents, or representatives will be responsible for any injury, loss, or damages that may occur to the exhibitor or to any property from theft, damage by fire, accident, or any other causes whatsoever. The above parties will use reasonable care to protect the exhibitors from such loss. The exhibitor, upon registering online for an Exhibitor Booth or Demonstration Room, releases the aforementioned from any and all claims from such loss, damage, or injury. Exhibitors wishing to insure their goods must do so at their own expense.

INDEMNIFYING CLAUSE

Exhibitor agrees to protect, save, and keep the American Guild of Organists (National and/or the DC Chapter) forever harmless from any damages or charges imposed for violation of any law or ordinance, whether occasioned by the negligence of the exhibitor or those holding under the exhibitor, as well as to strictly comply with the applicable terms and conditions contained in the agreement between Marriott Hotels and the American Guild of Organists regarding the exhibition premises; and further, exhibitors shall protect, indemnify, save, and keep harmless the American Guild of Organists (National and/or the DC Chapter) and Marriott Hotels against any legal action.